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 Administrative Assistant   |   Chesapeake Conservation Corps Member 2014-15


Administrative Assistant - Part Time

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The Dundalk Renaissance Corporation is a small non-profit community development corporation and community-based membership organization.  We focus on improving Dundalk through housing development, commercial revitalization, neighborhood marketing, and community greening.

Supervision and Relationship to Rest of the Office Team:
This 18-24 hours per week position is critical to maximizing our organization’s effectiveness in accomplishing our mission.  The Administrative Assistant will be supervised by the Executive Director and provide support to the Director and the entire office team as time allows to implement organization activities. 

Responsibilities will include:
1)    Operations Support Presenting a positive image of the DRC that is welcoming and respectful in person and on the telephone. Writing checks and keeping track of all bills and deposit records; making bank deposits as needed; coordinating these support functions with our part-time office volunteer.  Arranging for appropriate technical support (IT and phone).  Monitoring office supplies and equipment and scheduling supply orders; keeping printers ready to use and stocked with paper, toner.
2)    Information Management and Grants Administration Maintaining filing systems and assisting with grant reports, fund requests, annual audit and tax filings; assisting staff in maintaining grants management systems that conform with funder/lender requirements. Coordinating staff calendars and grant application and reporting deadlines to ensure smooth grants administration.
3)    Communications and Marketing  Drafting correspondence, developing and maintaining contact databases in MS Excel, maintaining email lists, and producing mailings using mail merges. 
4)    Meeting and Event Support  Drafting and assembling materials for meetings, grant applications, or mailings.  Producing and properly filing minutes for staff meetings or other meetings as requested.  Event planning coordination such as arrangements with vendors, logistics in the field, staffing events.

Job duties are fluid.  A successful candidate will be flexible and enjoy handling multiple tasks that contribute to accomplishing our mission.  Strong candidates will demonstrate experience with community and/or non-profit organizations, be able to work well with a wide range of people, be responsible self-starters willing to take initiative, and be well-organized with the ability to manage multiple tasks at once. 

Job Requirements:
Excellent verbal and written communication skills. Logical thinking abilities and attention to detail. 
Maintain regular schedule of office coverage (such as 3 6-hour days, or 4 hours daily, etc.)  Ability to take direction from other staff and meet their specifications for how tasks are to be performed, and in other instances problem-solve and generate new systems and solutions.  Maintain a calm, quiet office atmosphere.  Willingness to take on physical tasks and get your hands dirty as needed.  Proficiency with Microsoft Office suite.  Sense of humor.  Fun and collaborative mission-driven work environment.  Bonus: Mention “penguins” in cover letter.

Equal Opportunity Employer:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, marital status, or disability unrelated in nature and extent so as to reasonably preclude the performance of the employment.  Drug-Free Workplace.

Compensation based on experience, starting at $11-15/hour, 18-24 hours/week.  Computer skills test administered as part of interview process.

To Apply:
Send a cover letter, resume, salary requirements, and three references to Amy Menzer, Executive Director, at  No phone calls, please.


 Chesapeake Bay Trust Conservation Corps Member, 2014-2015

Read full job description here.

The purpose of the Corps is 1) to enable stipend volunteers to work with host organizations and communities throughout Maryland to implement on-the-ground restoration and energy conservation projects, and 2) to provide leadership and training opportunities for young adults pursuing environmental and conservation careers.  Corps volunteers will work fulltime on projects in the realms of environmental restoration, energy conservation, agriculture, forestry and environmental that will promote and sustain the Bay and its surrounding environment as well as provide young adults with the opportunities to gain career skills and become more engaged through meaningful community service.


The Chesapeake Bay Trust anticipates placing around 25 Corps Volunteers, young adults ages 18-25, with nonprofit organizations and government agencies throughout Maryland for a paid year of service ($15,500) beginning on August 26, 2014. 

The Dundalk Renaissance Corporation needs a Corps Volunteer to lead and expand our urban/suburban watershed restoration projects and environmental education efforts. The CV will oversee all logistics of tree plantings, rain garden and barrel installations, and creation of interactive environmental workshops with a variety of topics. The CV will spend a smaller part of their time working with Green Schools and promoting energy retrofit grants to homeowners. Secondarily, the CV will support the DRC Green Team’s community clean-ups as well as storm draining marking, water quality monitoring, and adopt-a-stream programs. 

Click here to fill out an application to be a Chesapeake Conservation Corps volunteer. Applications due on April 18, 2014. Contact Leah at or 410.282.0261.


The Community Projects Coordinator position has now been filled.

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Marketing - Public Relations - Graphic Design

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